Drafting a response to a RFP

Re: Drafting a response to a RFP

We have not had much luck with RFPs either we decided this year that we would not do them anymore unless we had a strong relationship with the client. We felt we needed an inside coach to help us shape the rfp without that you just never know what is going on

Re: Drafting a response to a RFP

We purchased RFP software that allows us to click and paste the answers to the most common questions very easily so after you write it once it makes it much easier. Because of this our proposal tends to be more in depth than our competitors and we tend to win about 35% of the proposals that we write.

Re: Drafting a response to a RFP

We are very happy with it but we bought it a few years ago there are probably better systems out there now but here is sales information:

The RFP Machine® enables knowledge managers to build, edit, and maintain a central repository of company, product, and service information required for automated RFP and RFI response documents. The software brings consistency and accuracy to the RFP response process by providing you with the tools to produce persuasive, professional documents in dramatically reduced time.

Key Features

Integrated with Microsoft Word
Powerful content management tools, including building, editing, scheduling, and reporting
Unparalleled formatting and graphics capabilities
Automatically reads RFP questions and returns optional responses
One-click content retrieval
Automatic formatting complies with RFP issuer's parameters
Email-based collaboration using Microsoft Outlook, Lotus Notes, or any SMTP mail system, as well as file sharing enables team authoring of RFP response documents and efficient content updates
Key Benefits

Familiar interface significantly reduces training requirements
Helps you keep content fresh and accurate
Easily produces visually appealing documents
Significantly reduces the time necessary to create a persuasive, professional RFP response
Enhances communication with Subject Matter Experts who can provide timely updates to keep content fresh and accurate